Beautiful Calgary Bride
Wedding Planning
Wedding Coordination Package
After months planning every aspect of your wedding, don't leave the execution of your final details to chance.

You are the bride and should be carrying a bouquet not a clipboard!

This service is for those who have planned everything themselves and need someone to help finalize the details and coordinate the actual wedding day for them. Without a professional wedding planner handling all the details, who will make sure everything you planned actually happens? You will be busy getting ready, visiting with family, sharing the most beautiful day with your best friends and family.

We have wonderful working relationships with local vendors. We all work together as a team so that you have the wedding of your dreams.

What we offer:

Our package is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work.

Too often, brides rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest.

Leave it to us to keep on top of everything that must be done to ensure that the day runs smoothly.

Two Weeks Prior to Wedding Day

Meet with bride and groom to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.
*Our coordinator will then make sure all vendors are on top of everything and contract needs are met and everything is running smoothly.
*Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
*Discuss and distribute final payments/gratuities to vendors.

*Distribute wedding timelines to best man and maid-of honor.
*Work with wedding officiator to choreograph wedding ceremony, processional and recessional.
*Alert wedding party & family members as to where they need to be the following day, and at what time.

At brides “getting dressed” location:
*Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them. Assure schedules are completed according to times previously discussed.
*Coordinate any food deliveries and set up and clear all meals
*Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time and to the proper location
*Blot personal flowers with paper towels and distribute to wedding party
*Make sure photographer arrives on time and has a “must shoot” list.
*Gather bride, bridal party and immediate family for photos/coordinate with photographer.
*Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony.
*Communicate with best man to make sure groom is getting dressed and on-time.

*Set up programs and other ceremony items i.e. guest book, etc.
*Ensure that ushers/groomsmen arrive on time and are ready to pass out programs & direct guests.
*Ensure that ceremony musicians have arrived and direct them as to where to set up. Go over start times for each piece of music & cues to alert musicians.
*Ensure the ceremony officiator cues a signal the start of the ceremony.
*Communicate with bride and groom so that they know how much time remains before the start of the ceremony
*Handle any emergencies that may arise.
*Assist bridal party for their entrances down the aisle.

Prior to Reception
*Greet vendors and instruct them as to where to set up i.e. DJ, Food Prep, etc.
*Make sure reception flowers/décor is set up according to flower order.
*Ensure that tent and lighting are set up properly and troubleshoot as needed.
*Meet with catering staff to confirm food timeline.
*Set up guest book and pen, champagne flutes, cake cutting utensils, cake table, favors.
*Set up table numbers/names and menu cards.
*Set up amenities baskets, hand towels, candles etc. in bathrooms

*Ensure proper flow of cocktail hour food
*Look over dining tables and make sure they are set up properly
*Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
*Help guests locate their escort cards and dining tables
*Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
*Cue band/DJ when the majority of guests have found their tables and bride and groom are ready to be introduced
*Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
*Cue best man and father of the bride when they are about to be announced for toasts
*Be aware of timing of catering service and make sure people are served promptly
*Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

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